Employment

Lanesboro Area Chamber of Commerce

  • Do you believe collaboration is founded on generosity, sharing and openness?
  • Do you believe in creating a lasting value?
  • Do you dare to dream, embrace risks, and are not afraid to be wrong?

If so - I want to meet you.

I'm looking for administrative/organizational and front desk Team Members to work with me so that we can be as efficient and effective as possible; an Unique Individual who can see a bigger picture beyond a “job-described-position-within-an-organization.” Someone who is motivated and hungry to make a difference; and if committed, will see things through until the end.

The Lanesboro Area Chamber of Commerce (lanesboro.com) is a nonprofit organization located in “Southeast Minnesota’s little gem of a town,” that has celebrated its 150th birthday last year. Our office wears many hats - both the ideation and the execution end; together with the Board of Directors, Volunteers and Lanesboro Community we promote the Lanesboro area as a desirable place to live, work, visit, and operate a business.

I strive to be fair, logical, passionate and empathetic. I also always push, always reach for more and perpetually search for ways to hone my métier: If you enjoy a challenge and opportunity to be creative; are OK with a flexible and inconsistent workload, have a knack at supporting others, please review the openings below, and -- if I still have your attention -- please drop me a note* - tell me a "little" about you and we can set up time to talk more.

Thanks,

Andrzej (ahn-jay) Zalasinski, Jr. | Executive Director, Lanesboro Area Chamber of Commerce


-------------------------*a.k.a. Job Application Form -- Please have the following information ready before you proceed: (1) we ask that you take and share results of Free Personality Test and (2) Provide 3 references (Name, Job Title, Company, Phone, Email and Working Relationship).

Current Job Openings

Office Administrator

Reports to:

Executive Director

Position Summary:

The position is primarily administrative in nature but includes significant elements of work in public relations, communications with the public and information/member service areas;

Office Administrator provides administrative and clerical support to the Executive Director; is responsible for the efficient and effective functioning of the Chamber office and its related activities with emphasis on event/project coordination, maintaining operational systems, organization of the office, electronic correspondence, maintaining calendar, scheduling appointments, answering phone, and processing mail;

Key support areas also include front desk reception duties and special projects as assigned; Provides an excellent customer service to positively represent Chamber and City of Lanesboro to tourists, members and the public; Supports goals and objectives of the Chamber as well as follows established policy and procedures;

This is a full time, non-supervisory position with a minimum estimated 32 hours per week paid on hourly basis; Occasionally there may be weeks where more than 32 hours are required (up to 40 hours/week, which may include weekends), depending on special projects as assigned;

Essential Functions & Responsibilities:

The overall duties center on two primary categories: administrative assistant, and project coordination;

  • Administrative Assistant responsibilities:
    • Maintains accurate and up-to-date contact records in member and non-member databases and mailing list categories to ensure streamlined marketing and communications;
    • Maintains executive’s and staff’s calendar;
    • Leads front desk receptionist duties that include answering and routing phone calls, greeting visitors, fielding inquiries, distributing promotional and informational collateral, referring contacts appropriately to staff, sorting mail, etc;
    • Processes all mailing, shipping, and delivery details, such as stuffing envelopes, scheduling for special deliveries to members, post office visits, etc;
    • Represents Chamber through phone and online correspondence; greet and assist visiting guests;
    • Oversees inventory of all office supplies and equipment;
    • Create positive, long-lasting partnerships with business owners and town organizations;
  • Project Coordination responsibilities:

At the discretion of Executive Director:

    • Creates and maintains project schedules (i.e. annual Visitor Guide and the City Map projects);
    • Provides input and direction to leadership regarding project needs;
    • Assumes the lead role for event-related projects: set-up, tear-down and follow-up processes;
    • Liaise with project stakeholders during the project planning process;

Job Requirements & Qualifications:

  • A dedicated focus on serving as a professional administrative assistant;
  • Work experience in a professional office environment;
  • Basic knowledge of and ability to communicate effectively with the region's business, civic, community and academic leaders;
  • Ability to prioritize and manage multiple projects; flexibility to adjust to changing priorities;
  • Strong work ethic; approaches work with a sense of purpose and urgency;
  • Good sense of judgment and ability to exercise discretion, maintain confidentiality, and deal discreetly with highly confidential information;
  • Organized and detail-oriented;
  • Professional communication skills and excellent verbal and written skills;
  • A positive, “can do” attitude with a willingness to take extra steps to deliver results;
  • Proficiency with MS Office products, including Word and Excel, proficiency in Google G Suite environment, proficiency in internet research, and ability and willingness to master internal software (ChamberMaster CRM, Vonage VoIP Phone System, Constant Contact, etc.)

Preferred Qualifications:

  • Bachelor’s degree and/or Administrative certification;
  • Experience in fundraising and special events;
  • Experience working for a nonprofit organization;
  • Sales experience helpful;
  • Adept at Social Media Management;
  • Creative Writing Experience;
  • Knowledge of Lanesboro and the surrounding community.

Work Conditions / Physical Demands

The Administrative Project Coordinator works in a typical office environment. On a standard work day, the majority of time is spent sitting at a desk, using the computer and answering the phone. Due to the high work volume and unpredictable nature of the Chamber, there may be times when the Administrative Project Coordinator is expected to work beyond the scheduled work day. In addition, it is customary for employees to volunteer at various events for the Chamber. These events sometimes take place outside of regular business hours.

How to Apply

This position will remain open until filled. What's next:

  1. Please have the following information ready before you proceed:
  2. Complete the Job Application Form (30 minutes or less)

Applications will be reviewed on a rolling basis. Please do not call or send resumes. Lanesboro Area Chamber of Commerce is an equal opportunity employer.

Administrative Assistant / Front Office Receptionist - Seasonal

Reports to:

Executive Director

Position Summary:

Administrative Assistant/Front Office Receptionist is responsible for providing:

  • excellent customer service to positively represent Chamber and City of Lanesboro to tourists, members and the public;
  • general administrative duties that include typing, filling, mailing, proofreading, and answering phones.

This is a SEASONAL (May - October), full time (32-40 hrs/week) or part time (min 20 hrs/week), non-supervisory position paid on an hourly basis; Occasionally there may be weeks where more hours are required (up to 40 hours/week, which may include weekends), depending on special projects as assigned;

Essential Functions & Responsibilities:

  • Lead Front Office Receptionist represents Chamber through phone and online correspondence: answers and routes phone calls, greets visitors, fields inquiries, distributes promotional and informational collateral materials, refers contacts appropriately to staff, sorts mail, etc;
  • Assists in maintaining accurate and up-to-date contact records in member and non-member databases and mailing list categories to ensure streamlined marketing and communications;
  • Assists in maintaining executive’s and staff’s calendar;
  • Processes all mailing, shipping, and delivery details, such as stuffing envelopes, scheduling for special deliveries to members, post office visits, etc.;
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluate new office products; place and expedite orders for supplies; verifying receipt of supplies and submit invoice promptly to finance department;
  • Assists the Executive Director and Chamber Board of Directors with all events and meetings;
  • Assists in recruiting new members and follow-up with existing members;
  • Assists with promotion of all Chamber programs and activities through the media;
  • Assists in maintaining the appearance of the building and office;
  • Able to lift boxes of brochures that could weigh up to 25 lbs.;
  • Move tables and chairs to set up for meetings and chamber luncheon;
  • Mailing tourist information;
  • Maintains calendar of events and event listings on other websites;
  • Perform other related duties as required;
  • Keep Visitor Center premises orderly;

Job Requirements & Qualifications:

  • Exceptional people skills, need to make people feel welcome in Lanesboro.
  • Ability to be an effective “ Lanesboro Tour Director”!
  • A dedicated focus on serving as a professional administrative assistant;
  • Work experience in a professional office environment
  • Basic knowledge of and ability to communicate effectively with the region's business, civic, community and academic leaders;
  • Ability to prioritize and manage multiple projects; flexibility to adjust to changing priorities;
  • Strong work ethic; approaches work with a sense of purpose and urgency;
  • Ability to exercise discretion and deal discreetly with highly confidential information;
  • Organized and detail-oriented;
  • Professional communication skills and excellent verbal and written skills;
  • Good sense of judgment and ability to use discretion and maintain confidentiality;
  • A positive, “can do” attitude with a willingness to take extra steps to deliver results;
  • Proficiency with MS Office products, including Word and Excel, proficiency in Google G Suite environment, proficiency in internet research, and ability and willingness to master internal software (ChamberMaster CRM, Vonage VoIP Phone System, Constant Contact, etc.)

Preferred Qualifications:

  • Bachelor’s degree and/or Administrative certification;
  • Experience in fundraising and special events;
  • Experience working for a nonprofit organization;
  • Sales experience helpful;
  • Adept at Social Media Management;
  • Creative Writing Experience;
  • Knowledge of Lanesboro and the surrounding community.

Work Conditions / Physical Demands

The Administrative Assistant / Front Office Receptionist works in a typical office environment. On a standard work day, the majority of time is spent sitting at a desk, using the computer and answering the phone. Due to the high work volume and unpredictable nature of the Chamber, there may be times when the Administrative Assistant / Front Office Receptionist is expected to work beyond the scheduled work day. In addition, it is customary for employees to volunteer at various events for the Chamber. These events sometimes take place outside of regular business hours.

How to Apply

This position will remain open until filled. What's next:

  1. Please have the following information ready before you proceed:
  2. Complete the Job Application Form (30 minutes or less)

Applications will be reviewed on a rolling basis. Please do not call or send resumes. Lanesboro Area Chamber of Commerce is an equal opportunity employer.